Executive Assistant to MMF Director

Type of Job

Full-time Paid

Job Location

Tapachula, Chis., Mexico


This is for a June 2022 start. 40 hours per week over a 5-day period. The post holder may
be required to work some evenings. There will be the possibility to work remotely at certain points of
the month.

Executive Assistant to MMF Director

Site Type

Accommodation is provided in a shared staff house. Possibility to work
remotely at certain times of the month.

Reports to:

Mision Mexico Foundation Director

Our Visión and Focus

The Misión México Foundation aims to break cycles of poverty, abuse and inequality; providing
opportunities for every child and youth that we care for to succeed. Through long-term solutions like education, practical and emotional care and community development, we provide tools and opportunities for children and youth to advance in every aspect of their lives, becoming the best that they can be. Our core focuses are; education and extracurricular activities; safe homes with a family
environment; health and wellbeing support; community development, personal development and
life skills.

Role Context

An exciting new position has been created to work alongside the Mision Mexico Foundation Director by providing assistance and support in; administration, income generation and the day-to-day operations of running our Foundation. We are looking for an exceptional candidate who is passionate about growing and developing within this role, and willing to take on high level responsibilities. The main focus of our Executive Assistant role will be to: Provide administrative and strategic support to the Mision Mexico Foundation Director. Develop and manage all income generation, corporate partnerships/donations and fundraising events within Mexico. Coordinate day to day financial activity within Mexico.

Duties and Responsibilities

  • Manage, maintain and develop relationships with external organisations and individuals on behalf of the Mision Mexico Foundation Director

  • Assist and lead on administrative tasks and projects as requested by the Mision Mexico Foundation Director

  • Research, develop and manage fundraising opportunities, donations of goods and corporate

  • partnerships within Mexico

  • Research and assist in preparing local and global grant applications

  • Assist in the growth and promotion of our social impact hotel, Mision Surf

  • Manage monthly expenses and financial processes, including salary payments and budget reports

  • Provide administrative HR support around vacation requests, recruitment, and employee records for a small team

  • Organise and minute team meetings

Essential Criteria
  • Proven experience supporting Directors or members of a leadership team

  • Excellent interpersonal and relationship building skills, with the ability to motivate team members

  • Excellent written and oral communication skills

  • Effective administrative skills, including MS Office

  • Effective time management skills with the ability to work autonomously including managing and prioritising own work load

  • Valid ‘Working with Children Check’ and undergo a Criminal Records Check prior to employment. Subsequently, staff must report any criminal charges or court appearances.

  • Conversational in both English and Spanish, fluent in both languages is preferable

Desirable Criteria
  • Experience in leadership skills

  • Experience in budget planning and management

  • Experience in coordinating projects

  • Experience in assisting with fundraising and/or increasing income for an organisation, preferably within Mexico

Additional Information

Annual leave will be negotiated with the Mision Mexico Foundation Director. This job description is
not exhaustive, and may be amended from time to time in discussion with the post holder.

How to Apply

If you are interested in applying for this exciting opportunity, please include the following in your

email application to events@misionmexico.org

1. A covering letter addressing the selection criteria and your suitability for the role based on the

skills, knowledge and abilities requirements outlined in the advertisement and role description

(Maximum of 2 pages);

2. A current CV or Resume;

3. Copies of any relevant qualifications